Take Back Your Time
I am Karen Esterhuyse, helping busy professionals through detail-driven administrative support powered by AI. Reliable inbox management, appointment setting, content support, and operational assistance — all delivered remotely from South Africa with professionalism and precision.
10+ Years Experience
AI-Powered Support
Up to 8 Hours Daily
SERVICES
Comprehensive Support Solutions
Professional virtual assistance tailored to your unique business needs, delivered with the precision and care your success demands.
Inbox & Calendar Management
Inbox clean-up, drafting replies with AI, prioritising emails, calendar management, scheduling, and weekly inbox health reports.
R2,000 – R6,000/month
Ideal for: Psychologists, Attorneys, Consultants, Small Businesses
Appointment Setter
Respond to enquiries, book appointments, follow-up systems, reduce no-shows, and build automated WhatsApp responses.
R1,500 – R5,000/month
Ideal for: Coaches, Consultants, Estate Agents, Trainers
Content Repurposing & Writing
Social media posts, blog articles, email newsletters, LinkedIn posts, product descriptions, and professional write-ups.
R800 – R3,000/batch
Ideal for: Small Businesses, Influencers, Coaches
CBT Study and Guidance
Cognitive Behavioural Therapy exercises, thought diaries, mood tracking, ADHD workbooks, anxiety and stress management tools.
Various pricing available
Ideal for: Therapists, Coaches, Individuals
AI-Powered Automation
Chatbot setup, workflow automation, AI-enhanced administration, and smart systems to streamline your operations.
R1,500 – R4,000
Ideal for: Businesses ready to scale
Data Cleanup & Admin Organisation
Spreadsheet cleanup, CRM systems, client lists, duplicate removal, folder structure, and medical/administrative records.
R500 – R5,000/project
Ideal for: Any business with messy data
Service Packages Available
Starter
R1,500/month
1 hour/day
Premium
R3,500/month
2-3 hours/day
Full Partner
R6,500/month
4-5 hours/day
ABOUT KAREN
Your Partner in Professional Excellence
I am Karen Esterhuyse, a detail-driven administrative and operations specialist with over 10 years of experience supporting organisations with high standards of accuracy, confidentiality and professionalism.
My career includes work with respected companies such as Joint Prosperity, SHL, Medihelp, ABSA and multiple independent consultants across South Africa. Since 2015, I have worked remotely for Dr Moricz in Texas, providing administrative and content support including medical dictations, consultation notes, and newsletters.
With a background in psychometrics and report quality assurance, I bring clarity, structure and calmness to complex administrative environments. My work is defined by accuracy, consistency and reliability.
My Mission
"To provide clear, reliable and intelligent administrative support that helps professionals reclaim time, reduce stress and operate with confidence."
Why Clients Choose Me
- Highly detail-orientated and accurate
- Confidential and trustworthy
- Available for up to 8 hours daily
- 10+ years across major SA organisations
- Strong analytical and writing skills
- AI-enhanced workflows for smarter admin
Accuracy
Detail-driven work with precision
Confidentiality
Your information is always secure
Reliability
Consistent, dependable support
Kindness
Professional yet caring approach
My Vision
"To become a trusted remote support partner for professionals and small businesses across South Africa, known for excellence, integrity and detail-driven service."
TESTIMONIALS
What Clients & Colleagues Say
Hear from professionals who have experienced the difference of working with dedicated support.
BLOG
Insights & Tips
Career advice, productivity strategies, and industry insights to help you thrive.
Health & Wellness
12 minute read
Understanding Meningiomas, Seizures, Auras and Craniotomy: A Patient-Friendly Guide
When you first hear words like meningioma, seizures, auras and craniotomy, it can feel as if your whole world tilts.
25 November 2025
Personal Development
10 minute read
Flexible vs Inflexible: What NLP Teaches Us About Trauma, Thinking and Behaviour
In everyday life, we often describe people as set in their ways or easy-going and adaptable. In NLP (Neuro-Linguistic Programming), this links closely to flexibility versus rigidity.
22 November 2025
Lifestyle
8 minute read
Loving, Raising and Living With a Boerboel
A South African guide to owning, caring for and truly understanding your dog. Owning a dog is one of life’s great privileges.
20 November 2025
FAQ
Frequently Asked Questions
Find answers to common questions about my services and how I can help your business thrive.
What is a Virtual Assistant and how can they help my business?
A Virtual Assistant (VA) is a remote professional who provides administrative, technical, or creative support. I help with inbox management, calendar scheduling, content creation, data organisation, and more—allowing you to focus on growing your business whilst I handle the time-consuming tasks.
How do your service packages work?
Cognitive Behavioural Therapy (CBT) worksheets are practical tools designed to help manage thoughts, emotions, and behaviours. They are ideal for therapists, coaches, and individuals working on personal development, anxiety management, ADHD strategies, or general mental wellness.
How do I get started working with you?
Simply reach out through the contact form or send me an email. We will schedule a free consultation to discuss your needs, challenges, and goals. From there, I will recommend the best package or service combination for your situation.
Do you work with clients outside South Africa?
Absolutely! As a virtual assistant, I work remotely with clients worldwide. Time zone differences are easily managed, and I am flexible with scheduling to accommodate international clients.
What industries do you specialise in?
I work with professionals across various fields including psychologists, attorneys, consultants, coaches, estate agents, trainers, and small business owners. My background in administrative support and CBT resources makes me particularly well-suited for helping professionals in the mental health and coaching space.
How do you ensure confidentiality and data security?
I take confidentiality seriously. All client information is handled with strict privacy protocols, secure communication channels, and professional discretion. I am happy to sign NDAs when required and follow best practices for data protection.
Can I customise my service package?
Yes! Every business is unique, and I believe in tailored solutions. We can mix and match services from different packages or create a completely custom arrangement that fits your specific needs and budget.
CONTACT
Let Us Work Together
Ready to reclaim your time and focus on what matters most? Get in touch to discuss how I can support your success.
Phone
082 466 3621
karen@mycareercoach.co.za
Location
South Africa (Remote)
